CTOA

 

WATC policies and procedures

WEST AFRICAN TELECOMMUNICATION CONFERENCE
JUNE 2nd 1997 Dakar


INITIAL ARRANGEMENTS

Article 1 :
This present policies and procedures give the modalities of running and of administration of the West African Telecommunication Conference.

Article 2 :
It applies to all statutory members and observatory to the West African Telecommunication Conference, governs by the behavior of the course of the sessions and other meetings concerning the activities of the West African Telecommunication Conference.

Article 3 :
In its application, it is subordinated to the agreement of setting up of the conference for any difficulties or difference of interpretation, which, could serve.

CHAPITRE II : MEMBERS

Article 4 : membership
All entity of the West African Telecommunications (operators of public networks, authority of regulation, of politic in the sector) who want tot belong to the Conference will make a request to the serving president who will inform the members in writing. The conference statue on the case of its next session, If the request is accepted, the request is being informed and is invited to present an instrument of membership signed in six original copies in working language.

Article 5 : Rights and duties of the members
Members should have cooperation and solidarity in the mutual relationship and the respect of their subscribed commitment. They have an access to the archives and memories of the conference. The modalities of access would be in other respect précised.

Article 6 : lost of the members’ quality
The members’ quality disappears by resignation, by the dissolution of the society, or by organization or institution of origin. Executives Organizations

Executives Organizations


Article 7 : President, Vice- President and reporter
Members elect among them, by a consensus or by fault of simple majority, a President, a Vice- President and two serving reporters for a one-year mandate. In case of equality, The President has a casting vote. At the end of the mandate of the President, the Vice- President was delighted if possible at his place, the reporter becoming the Vice- President.

Article 8 : Allocation of the president
The president assures the coordination, the administrative, financing and technical management of the conference during his mandate. In this fact, he convenes and leads the ordinaries and extra ordinaries sessions of the conference, sees after the respect of the agreement and of the policies and procedures.

Article 9 : Allocation of the Vice- President
The Vice-President assists the President and replaces him in case of indisponibility.

Article 10 : Allocations of reporters
He makes a report at the end of meetings, which, is the official document of sessions after adoption.

Article 11 : functions’ payment
The functions of the President, the Vice-President and the reporter are not paid.

Article 17 : election of depositories
Members elect among them, in accordance with the article 6 of the agreement, a depository and a substitute depository in charge with the conservation of archives and memories of the conference. The depositories and their substitutes should not be in the same country.

Article 18 : duration of the depository’s mandate
Depositories were delighted for an unspecified duration. When the depository member was in the impossibility to assure temporary his due rule, which is to compromise the interest of the other members, the substitute depository replaces him until the normalization of the situation. When it is about a definitive or of a weakness of depository, he was proceeded to a not available naming of a replacement to whom the archives and memories were transferred, after establishment of an inventory and a fine duly countersigned by the serving President, the out going depository and a bailiff.


Article 19 :filing of archives
The archives and memories of the conference would be referenced and classified in away to facilitate the location and the dialogue. He will be privileged if possible the use of means the most modern. Moreover, a little office specially dedicated to archives and memories of the conference will be planned by the depository.

Article 20 : case of weakness
Depositories are well-known weakness in the following cases:· Resignation of the member· All prolonged situation, which is likely to make impossible the access in pieces of information, during more than a year.In this last case, the acknowledgment is done one the basis of a detailed report established by the President and submissive to the conference.

Article 21 : cover of expenses
The depository is authorized to invoice some consultation services of archives in order to cover his charges. The price lists of those services would be justified and proposed in session for the approbation of members

CHARGES AND PRODUCTS


Article 22 : expenses of management, of organization and of missionThe expenses of administrative management, of organization of session are under the responsibility of the entity who is receiving. The expenses of mission of contacts and/ or of participation of the President to the meetings for the interest of the conference are under the responsibility of the President or of his representative.

Article 23 : expenses of participation in sessions
The expenses of participation in sessions of each member are under his responsibility.

AD HOC Studying


Article 24 : decisions and executions of studying
The conference can order special studying, either confided to experts of countries members, or, if necessary, after a common decision to a moral, physic people external to the conference. The decision of execution of studying will be matched if need be of conditions of financing.Article 25 : allocation of the results of studying
The results of studying are and still be the inalienable property of the conference and belong to its patrimony.

SANCTION AND PROTECTION OF THE COMMON GOOD


Article 26 : indivisibility of the properties
The goods and properties of the conference are the exclusive property of all the members, and not any partial transfer or total to only one visibility of the properties The goods and properties of the conference are the exclusive property of all the members, and not any partial transfer or total to only one or group of members is possible. Particularly, all members or group of members, who stop belonging to the conference, whatever the motifs, (headstrong resignation, dissolution, and expulsion), cannot aspire to partial or total indemnity. Article 27 : respect of the common good
All member refrains from using the gifts or grants towards personal ends and/or for his country only to the detriment of other countries.

DISSOLUTION


Article 28 : modalities
For the dissolution in accordance with the article 12 of the agreement, a detailed report elaborated by the President in progress will be submissive to take of the dissolution act, which, request the presence of the 4/5 of the statutory members. The dissolution is temporary well known. The statutory members having voted against the dissolution and the missing have a maximum dead line of six(6) month to decide to the pursue or not of the activities of the conference.

Article 29 : devolution of the patrimony
In case of complete dissolution, the destination of goods and patrimonies of the conference will be decided during the session, preferably unanimously or in fault by a vote of the simple majority.

COMING INTO FORCE AND REVISION


Article 30 : Coming into force
This present policies and procedures come into force until his adoption by the conference.

Article 31 : Revision
All members can give its proposition for an amendment to this policies and procedures which, he will submit in writings to the Conference which statue in the last resort. The amendment or the revision of the policies and procedures can only intervene during an ordinary meeting of the conference and at the flavor of an affirmative vote to the absolute majority. The conference once met, could take the plan of amendment or revision only when all members was duly notified six (6) months before by the president: propositions were examined only during an ordinary session and if only it belongs to the provisory agenda of the session. Concerning topics that were not planned I this present policies and procedures, would be applying to solidarity thoughts and to cooperation that means the creation of the conference. The letter and the spirit of the statutes are dominating in the treatment of disputes which, could be born from the application of this present policies and procedures.

CHAPITRE XI : DISPUTES


Article 32 : ConciliationIn case of disputes between two or many members of the conference, they should joint their efforts in order to fine an amicable solution.If the entire dispute persists, they would refer to arbitration.


Article 33 : Arbitration
I n accordance with the article 14 of the agreement, in case of dispute, every part points an arbiter who has also the quality of a president to a deliberation committee, an arbiter commonly chosen by all parts. In case of difficulty to take decision by the commission, the vote of the president is dominating. The decision taken by this commission must be taken by every one.


JUNE 2nd 1997 DAKAR FOR THE COFERENCE, THE PRESIDENT

Reports